Dear Band Families: Please read this in its entirety.
Here we go with our first official bingo sign-up for the 2015-16 school year.
One of the best things about bingo is that the students, who benefit from it, can play a huge role in its success. This starts with them being responsible for signing up to cover a shift. Tomorrow, a sign-up sheet will be posted in the band room. It will cover September-November. The marching band season runs throughOctober 31st, so 7 of the 13 weeks during September and October, we will need non-marchers to cover bingo. (Marching band parents, if you’re not going to a competition and want to jump in, that’s great, too.) We are asking non-marchers to sign-up for 3 shifts during this 13 week period. We need parents, too, so if a parent works the same night as his/her child, that counts as 2 shifts. Each week we need 12 students and 3 adults. Marchers, we need you to sign up for 1-2 shifts. (Non-marchers will get a break on the winter sign-ups so things even out in the end.)
I will take the sign-up sheet down on Friday. After that, parents or students will have the week to e-mail me with dates. After that, for the students who did not sign up, they will be assigned shifts.
What if something comes up and the student can’t cover their shift? Once a student is on the list for a shift, it is his/her responsibility to cover it. If they find they are unable to come, THEY MUST FIND A SUB. Other than sending out a mass e-mail, which I do not want to do, I cannot find a sub. These kids know each other and almost all of them are in touch with each other through social media. They can tweet or send a Facebook message asking for a sub. Please make this their responsibility. In order to maximize our fundraising efforts, we need every position filled (12 students, 3 adults).
Before your student signs up, PLEASE check the family calendar. Look for birthdays, weddings, holiday celebrations, work conflicts, etc. Why? Please see the previous paragraph.
For families new to the band program, it may seem we spend a lot of time talking about bingo. That’s because it is our biggest fundraiser and it runs 52 weeks of the year. Through everyone’s hard work, we receive thousands of dollars from bingo, which support all of the great things the band students experience throughout the year.
So, what do you need to do: Have your students sign-up for bingo on the sheet that will be posted Monday–Friday.
You can e-mail me if you want to see if there’s availability on a certain date, but I won’t be able to answer until I see the sign-up sheet on Friday.
After the students sign-up, I’ll compile the list and send it to you so that those who didn’t sign up can see where the holes are. E-mail dates to me that you’re available for bingo.
Some dates you might want to keep in mind:
Oct. 3rd – part of a 4-day weekend
Nov. 28th– Thanksgiving weekend
A lot of bingo questions can be answered at: https://henryclayband.files.wordpress.com/2014/04/bingo-101-042014.pdf. If there is something that is unclear or you have a question that isn’t answered there, please e-mail me. This may seem confusing; once you’ve volunteered, it will make a lot more sense.
Lastly, a lot of students need community service hours. In most cases, but double-check with the teacher, bingo counts toward those hours.
Michelle Bensberg firstname.lastname@example.org Bingo volunteer coordinator